Administrative Specialist

This role is responsible for providing comprehensive support across general administrative, Human Resources, logistics, and operational functions. This role ensures smooth day-to-day business functions while maintaining confidentiality and efficiency. The position interacts closely with the VP of Operations and Finance / HR Director. The ideal candidate is proactive, adaptable, and able to manage multiple tasks efficiently while maintaining professionalism and confidentiality.

Key Responsibilities

5 Core Responsibilities:

1. Front Desk & Administrative Support
2. HR & Employee Onboarding
3. Logistics & Operations Support
4. Office & Event Coordination
5. Data & Compliance Tracking

Key Duties & Expectations:

• Greet visitors, and provide excellent customer service.
• Answer phone calls, respond to emails, and manage correspondence.
• Maintain office supplies and ensure an organized workspace.
• Coordinate and assist with monthly staff luncheons and other employee engagement events.
• Use a personal vehicle for errands such as shopping, mailing, and other tasks as needed (mileage reimbursement provided).
• Attend and participate in various meetings.
• Assist with onboarding new employees, including paperwork and orientation coordination.
• Maintain employee records and ensure compliance with company policies.
• Support HR-related communications and scheduling.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Adjust man-hour projections as needed.
• Coordinate purchase orders and manage inventory.
• Oversee shipping, receiving, and general office logistics.
• Support operational tasks to ensure efficiency across departments.
• Using a personal vehicle, transport cannabis materials in various forms to and from vendors and testing facilities when needed. (Mileage reimbursement provided)
• Using a personal vehicle, pick up supplies from local vendors.
• Update, and maintain various spreadsheets and other tracking sheets used in production.

Qualifications:

• Previous experience in HR required.
• Previous experience in administration and logistics roles preferred.
• Proficiency in Google Workspace & Microsoft Office (Word, Excel) is required.
• Proficient general computer skills.
• Strong organizational and multitasking skills.
• Excellent oral & written communication skills.
• Excellent Interpersonal skills
• High level of integrity and professionalism.
• Understanding of and application of confidentiality.
• Strong decision making and problem solving skills
• Self Motivated.
• Professional appearance and presentation required.